Requisition ID: req46869
Job Title: Operations Coordinator
Employment Category: Fixed Term, 1 year
Employment Type: Full time , Monday to Friday (09:00 - 18:00), Onsite
Salary: 75,000 CHF per annum (non-negotiable)
Location: Geneva, Switzerland
Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.
The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.
The Purpose of the Role:
Support the operations functions within the IRC Switzerland office and contribute to the effective management of our workspace.
Key Working Relationships
Reports to Head of Facilities and Procurement, Europe
Interim Head of Office, Switzerland
Head of Finance, Belgium and Switzerland
HR Associate, Switzerland
Ensure physical presence at the Geneva Office
Work with the Head of Facilities and Procurement, Europe, ensuring roll out of best operational practices
Keeping the office tidy and functional - including the kitchen
Replenishing catering supplies
Ordering workspace supplies
Sorting and distributing post.
Own office management activities- including mail, deliveries, stationery and office supplies
Sorting, distributing, and answering general emails and postal correspondence with customers and suppliers
Processes expenses and invoices
Willing to take on Fire Marshal and First aider duties
Act as the Office Security Focal point
Development and maintenance of Operations and Facilities Polices and document both physical and digital
Adhoc administration tasks
Management of all aspects for Health and Safety
Administration of the local workspace booking system
Proven experience working within an office environment and front-of-house preferred
Able to work 5 days per week onsite at the Geneva office
Geneva residency and having the right to work in Switzerland are essential
Fluency in English and French are essential
Good communication skills, both verbal and written
Proficient in Microsoft Office programs, such as Excel and Office 365
Proven problem-solving and customer service skills: the ability to successfully provide support to staff
Professional telephone manner
Excellent and accurate data entry skills
Commitment to IRCs values
You must have the right to work in the UK. The application deadline for this role is 3rd December 2023.
IRC UK strives to be an equal opportunities employer. IRC-UK is committed to equality of opportunity and to non-discrimination for all job applicants and employees, and we seek to ensure diversity inour workforceregardless ofgender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability.
IRC UK welcomes applications from all candidates, including underrepresented groups and refugees who have the right to work in the UK. IRC UK will ensure that individuals with disabilities are provided reasonable adjustments to participate in the job application and/or interview process, and for essential job functions if appointed to a role. Please contact us if you may need such adjustments.
If you have any questions or need assistance with the online recruitment process, please contact the IRC UK HR team at email@example.com