IFC a member of the World Bank Group is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2023, IFC committed a record US$43.7 billion to private companies and financial institutions in developing countries, leveraging the power of the private sector to end extreme poverty and boost shared prosperity as economies grapple with the impacts of global compounding crises. For more information, visit www.ifc.org.
In additionto its investment work, IFC operates a major program of private sector advisoryservices projects in Latin America and the Caribbean. The objectives of theprogram are to promote direct investment in the private sector, build localbusinesses and financial intermediaries, and help improve the business enablingenvironment, and hence contribute to poverty reduction in LAC. IFC in LatinAmerica is now seeking to recruit an experienced ET Temporary tobe based in Mexico City.
The ET Temporary will be responsible for the full range of office supportwork, including managing processes and monitoring schedules related to theirTeams products and tasks. The ET Temporaryinitially will work under close supervisionand guidance. The ET Temporarywill coordinate extensively with IFC staff and collaborateclosely frequently with team members both at Headquarters and in the CountryOffices, as well as with external counterparts. The ET Temporarymay also be assignedresponsibility for some aspect of the Mexico City Office administrativefunctions. The ET Temporarywill work regularly and substantially in English and Spanish,including translating/drafting a variety of standard documents, applyingeffective proofreading and grammar skills in both languages.
ROLES AND RESPONSIBILITIES:
Provide full logistical and secretarial support to business related activities, including: (i) organizing meetings/events/workshops, (ii) coordinating schedules taking priorities into account, monitoring and communicating changes and other information to the appropriate staff, inside and outside the immediate work unit, including IFC stakeholders, (iii) maintaining up-to-date work project and other files (both paper and electronic) and (iv) translating/drafting a variety of routine documents, applying effective proofreading and grammar skills in English and local language, (v) assisting in preparation of various presentation materials in power point, and arranging travel schedule.
Coordinate and plan travel missions for staff, including hotel, flight, etc.
Word processing - drafting, editing, and finalizing routine correspondence, memos, letters and various reports and documents.
Coordinate schedules taking priorities into account, monitor changes and communicates the information to appropriate staff/ parties.
Receive and place phone calls and taking accurate messages.
Solve non-routine problems (e.g., responds to request, requiring files search, etc.) and routing incoming inquiries to the appropriate parties.
Assist team by translating/drafting a variety of routine documents, applying effective proofreading and grammar skills in English and in Spanish. Uses word processing or desktop publishing skills to produce complex text, reports, figures, graphs, etc., according to standard IFC formats and distribution.
Coordinate with other IFC offices and with the World Bank.
Perform other duties as required by the Country Manager.
Minimum of bachelors degree in business, economics or other relevant subjects; a diploma in Secretarial Practice or equivalent is desirable.
Prior experience in the areas of logistics / project management will be very useful.
At least 1 to 2 years of relevant experience; experience working for a diplomatic agency or development organization will be a strong plus.
Excellent written and spoken English.
Technology and systems knowledge: Able to conduct routine work using basic software applications (Microsoft Office applications) and other relevant technology and / or data base management systems.
Project and task management: Exhibits good organizational, problem-solving skills and ability to work competently with minimal supervision. Demonstrates attention to detail and quality. Has ability to manage multiple tasks, prioritize own work and work of internal clients and complete tasks within agreed schedule institutional policies, processes, and procedures.
Demonstrates relevant functional knowledge and understanding of institutional priorities, policies, operational and administrative procedures, and people; and has ability to apply them in routine situations.
Versatility and adaptability: demonstrate initiative and motivation to proactively learn new developments in relevant policies, procedures, and technology. Can proactively identify, prevent and/or solve problems. Able to participate in change activities and
Client Orientation: Able to interact with clients with discretion and diplomacy. Demonstrates ability to resolve complex client related issues. Displays understanding of relevant internal and external factors and their impact on clients.
Ability to develop good working relationships with internal/external clients.
Drive for Results: Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so.
Teamwork (Collaboration) and Inclusion: Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view.
Knowledge, Learning and Communication: Demonstrates tact and judgment, good listening, and communication skills. Exhibits interest in learning and enhancing own abilities and sharing knowledge.
Business Judgment and Analytical Decision Making: Demonstrates basic skills in information retrieval and organization, seeks guidance in complex situations.
World Bank Group Core Competencies
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Note: The selected candidate will be offered a one-year appointment, renewable at the discretion of the World Bank Group, and subject to a lifetime maximum ET appointment of three years. If an ET appointment ends before a full year, it is considered as a full year toward the lifetime maximum. Former and current ET staff who have completed all or any portion of their third-year ET appointment are not eligible for future ET appointments.