Requisition ID: req46395
Job Title: Logistics Assistant ( Afghan Nationals Only )
Sector: Supply Chain
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Location: Bamyan, Afghanistan
Work Arrangement: In-person
Job Description
- Receive and document materials from suppliers and other sources
- Inspect materials during receiving and update required documentation
- Liaise with the SC/Logistics manager to advise Programs of potential inventory shortages and to provide update on stock levels
- Inspect materials dispatched from the main warehouse to field sites warehouse and update appropriate dispatch documents
- Implement Supply Chain Standard Operating Procedures on assets and inventory management
- Handle all Contribution In Kind (CIK) and Closed-Grant Inventory
- Organize the replenishment of stock items as need arises based on an approved purchase requisitions and inventory management policy
- Update stock cards, bin cards, and inventory system regularly
- Implement standard warehouse documentation processes such as delivery Report, Waybills, Store Release, Bin Cards, and Stock Cards
- Maintain the Warehouse records (i.e. Warehouse Register) for all outgoing and incoming receipts and activities
- Ensure Warehouse Authorization Schedule is up to date and is displayed in a visible place in the warehouse
- Participate in, and provide accurate reports for, year-end counts exercise
- Fully participate in periodic 20% inventory cycle-counts for all stock
- Conduct periodic internal inventory checks and document all findings, discrepancies, and reconciliations
- Implement (FIFO, FEFO, LIFO) procedures for goods in the warehouse
- Ensure efficient and effective arrangement of storage facilities with appropriate layout, and with signs displayed visibly
- Assign tasks to and supervise casual laborers
- You will:
- Ensure physical security of the Warehouse by restricting visitors and unauthorized persons
- Implement and ensure effective and understandable safety procedures
- Ensure the maintenance of warehouse building(s), fittings, and equipment
- Maintain and document an effective warehouse pest control program
- Maintain and periodically service fire extinguishers
- Ensure that all assets are controlled and managed properly in accordance to donor-specific polices
- Implement standard IRC assets management policies and procedures
- Update appropriate Asset records, including the Asset register and produce monthly Asset reports
- Work closely with the supervisor to dispose of assets by mechanisms such as auction, transfer, and donation, in compliance with donor requirements and organizational policies
- Conduct asset inventory (physical count) during each reporting period
- Prepare updated asset list for end-of-grant report and develop running cost-analysis of assets
- Prepare and submit accurate inventory and asset reports to supervisor on time pursuant to donor requirements for assets
- Develop and update warehouse material distribution plans as required
Qualifications
- College degree or equivalent in Supply Chain Management, Logistics, Business Administration or related field
- 1-2years of work experience in supply chain operations (Warehouse/Asset).
- Prior experience of working in Logistics, Inventory, or Warehouse Officer position in a multi-cultural environment
- Fluent English and local languages written and spoken is required
- Competent with Microsoft Office365 software, including Word, Excel, and Outlook, and ERPs, including Microsoft Dynamics365
- General knowledge of supply chain procedures and tools
- Good mathematical skills
- Strong sense of personal integrity
- Attention to detail and ability to multi-task
- Team spirit and problem-solving ability
- Excellent interpersonal and communication skills
- Remains productive when under pressure
- Demonstrates a systematic and efficient approach to work
- Relates and works well with people of different cultures, genders, and backgrounds
Compliance with Policies
- Compliance with the IRC WAY (our standards for professional conduct) is a responsibility shared by all involved in delivering on the IRCs mission. We must abide by the IRC Way and Safeguarding Policies all the time.
- The IRC has zero tolerance approach to the IRC Code of Conduct including safeguarding violations being committed by its staff, consultants, contractors, volunteers, interns, suppliers, vendors, sub-grantees/partners, implementing partners or any other associate.