Requisition ID: req42112
Job Title: Procurement Officer - North
Sector: Supply Chain
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Location: Qobayat, Lebanon
Job Description
Working under the supervision of the Procurement Manager based in Beirut with travel toIRC Lebanon program field sites as required, the Procurement Officer is a key position within Supply Chain and carriesresponsibility for the integrity of the IRC procurement system. Procurement Officer must be able to rapidly procureprogramsupplies,servicesandequipment,whilstensuringbestpracticesandmaintainingauditcompliantrecords.
MajorResponsibilities:
Specificresponsibilitiesinclude:
- ProvideprocurementservicesforIRCLebanonasrequired.
- Implement and / or maintain standard IRC Lebanon procurement policies and procedures and ensure thatprocurementiscarriedoutinaccordancetoIRCLebanon anddonorspecificpolices.
- Attendprocurementcommitteemeetings.
- CoordinatewithFinance,Adminandprogramdepartmentstoensureintegratedinternalcontrols,timelypaymentofvendorsandfull,auditable supportdocumentation.
- Ensure that a transparent and responsive procurement process is implemented and maintained; generating bidsanalysisandPurchaseOrdersandPaymentrequests.
- Routinelycommunicate,coordinateandplanwiththerelevantrequestingstaff/programsregardingtheorderanddeliveryofsupplies.
- Ensurethatallsupplies,servicesandequipmentrequiredaredeliveredintime.
- Establishandmaintainethicalandprofessionalworkingrelationshipswithsuppliers.
- Maintainsupplierinformationforregularlypurchaseditemsandbeinformedofcurrentlocalmarketconditions.
- Supportandprovideappropriatetrainingsforprocurementandprogramstaffas required.
- AdvisetheProcurement Managerofprocurementspecificissuesor improvements.
- BeapartofMSA/MPAprocedure.
- AnticipateMarketstudyprocessforAgreementextension.
- Procurementplanreviewing.
- ManagethesourcingstrategyinprocurementTeamforallitems&services.
- Beafocalpointofafieldprogram,someagreements(MSA/MPA)&partners.
- Updateall relatedprocurementtrackers.
- Visitfieldsonweekly basisforprocurementtasks.
- Anyother dutiesortaskeddelegatedby SeniorProcurementManager.
ExpectedDeliverables:
- Generateand/ormaintainan IRCPrequalifiedVendordatabase.
- Generateand/ ormaintain a comprehensive pricelistfor goods, servicesandequipmentpurchasedbyIRC.
- ProduceroutinepurchasestatusreportsforProcurementManager,ProgramsandFinance.
- UpdateDonorrequirement&followupclosinggrantsPRs.
- ExecutePRs ina timelymannerand basedonSOPs.
- UpdatePRTSreportonweeklybasis.
- Followuppaymenttrackingsheet.
- Issueanew reportforpaymentlead-time.
- UpdateProcurementreports(assignedbySPM &PM).
KeyWorkingRelationships:
- PositionReportsto:FieldProcurementManagerDotted-Line to: Senior Procurement ManagerPositiondirectlysupervises:N/A
- IndirectReporting:
- OtherInternaland/orexternalcontacts:
- Internal:Supplychainteam,FinanceTeam,Programsteam
- External:Serviceproviders,Suppliers,Partners
Qualifications
- Positiveandprofessionalattitude,abletoorganize,maintaincomposureandprioritizeworkunderpressure,workovertimewhennecessaryandbe abletocoordinatemultipletasksandmaintainattentiontodetail.
- Abilitytoworkasamemberofateamessential.
- Mustbecomputerliterate, including MicrosoftWordandExcel.
- INGOexperiencepreferred.
- AbilitytocommunicateinEnglishandwriteclearandconcisereportsinEnglishstronglypreferred
- FluencyinArabicrequired.
- Knowledgeofgenericprocurementproceduresandpractices(IRCorNGOexperienceadvantageous).
- Familiaritywithmajordonorandlocalregulations/lawsadvantageous.
- Threeyearsworkexperienceinprocurement.
- Problemsolving.
- CompetentinspokenandwrittenEnglish.
- Goodmathematicalskills.
- Analyticalthinking.
PersonalCharacteristics:
- Strongsenseofpersonalintegrity.
- Attentiontodetail.
- Abilitytomultitask.
- Teamspiritandproblem-solvingabilities.
- Excellentcommunicator.
- Timeoriented.
WorkingEnvironment:ThepositionwillbebasedintheNorthwithfrequentfieldtravelsites.